The Right Way to Quit a Job
At some point in your career, it’s inevitable that you will have to quit a job. Whether you are relocating, climbing the career ladder, or simply needing a change, there are always reasons to move on from a position. But how you leave matters just as much as why you leave. Resigning the wrong way can damage your reputation and make those last few weeks even more difficult. So, how should you hand in your resignation?
Be Absolutely Sure You Want to Leave
Before you do anything, ask yourself if you’re leaving for the right reasons. It’s easy to make a quick decision if you have problems at work or a project is stressing you out, but step back and look at the bigger picture. Consider both the pros and cons of your current role. The last thing you want to do is hand in your resignation and immediately regret it.
Weigh how much your current circumstances influence your decision to leave, as it may only take a meeting with your boss to resolve some issues. Alternatively, you could use some of your PTO to refresh and see if you still feel the same when you return.
If you’ve thought it through and have another opportunity lined up, then you’re ready to take the next step. Keep in mind, if you’re a valuable team member, your employer may try to persuade you to stay. Be prepared for that conversation and know where you stand before it happens.
Write a Letter of Resignation
If you are absolutely sure that quitting is the right choice, you will need to go through the formality of writing a resignation letter. It should include four main parts:
- Your contact information, your supervisor’s details, and a formal opening.
- A statement that you are resigning from your position. (Include the date of your last day.)
- A thank you to the company for their role in your development.
- An offer to support a smooth transition.
Keep it short, clear, and courteous. You don’t need to go into detail about why you’re leaving, just make your intent and gratitude clear. A second paragraph showing your appreciation for the company will help maintain your reputation, and reassurance of a smooth transition helps put your boss’s mind at ease knowing that you will not leave the company in the lurch.
Meet With Your Supervisor
While it may feel easier to send your resignation by email, it is far more professional (and respectful) to meet your supervisor in person and deliver the news. It’s more nerve-racking, but your boss will appreciate the opportunity to discuss it with you in person.
When you go into the meeting, stay calm and be direct. Let them know you’re leaving, thank them for their support, and express your commitment while you are still at work. If your reasons for leaving are personal (like relocating or focusing on family), feel free to share that. It can help clarify that it’s not about the company.
Of course, there will be times when an in-person meeting won’t be possible. If you are working remotely, a phone call or a Zoom meeting are the best approach. Just make sure to follow up with your resignation letter via email after the meeting, not before.
Keep Working Hard Until the End
It might be tempting to mentally check out once you’ve given your notice, but you owe it to your boss to keep working hard and do your best to clear up your to-do list. Your work ethic during the final weeks will leave a lasting impression.
Try to complete as many outstanding projects as you can, and sort out the work that needs to be handed off so it’s easier for your replacement to step in. If possible, set up a meeting with your boss to explain the ins and outs of your job. Your supervisor will have an overview of your work, but everyone approaches tasks differently, and the detail may need extra explanation.
Keep Relationships Cordial
Even if your time at the company wasn’t ideal, it still pays to keep relationships cordial in those last few weeks and leave on good terms. Negative energy and burned bridges lead to an awkward atmosphere, but also reflect poorly on you. You never know when you may need to call on your colleagues for references or professional advice.
If the team has already found your replacement, offer to assist in training the new team member and help them get settled. You could also offer to keep up with emails after you’ve left to help the team make the transition, or be available for quick questions if needed.
Leaving a job is part of almost everyone’s career, so it’s important to handle it the right way. After all, your employment history stays with you forever. Keep everything cordial while remaining on your team’s good side, and you’ll set yourself up for success.